Overview of the article
This article analyzes the electronic delivery system in Poland ( e-Doręczenia ), which is essential for German companies with branches in Poland. It covers the legal framework, including the Act of November 18, 2020 (dj Dz.U. 2024 poz. 1045, amended by Dz.U. 2024 poz. 1841), as well as deadlines for companies registered with the Polish Central Register (KRS) and the European Electronic Identification and Data Processing Act (CEIDG), and for public trust professionals. The text highlights eIDAS 2.0, the EUDI wallet, provides practical examples, an expanded Polish-German glossary in tabular form with links to Gov.pl and ISAP , an implementation guide, and a graphical representation of common errors.
Historical background of e-Doręczenia
Electronic delivery in Poland began in 2018 with pilot projects, inspired by the eIDAS Regulation. The Act on Electronic Delivery (ustawa z 18.11.2020 r. o doręczeniach elektronicznych, tj Dz.U. 2024 poz. 1045, amended by Dz.U. 2024 poz. 1841) entered into force on October 5, 2021 (ISAP). The amendment of November 21, 2024, clarified deadlines and promoted integration into EU digitization strategies such as eIDAS 2.0, which stores the EUDI wallet. A planned amendment in 2025 will e-Doręczenia mObywatel app to simplify ADE registration (Gov.pl).
Legal basis
The Law on Electronic Delivery regulates electronic delivery in Poland with the following deadlines (amendment of 21.11.2024):
=> KRS (National Court Register): Mandatory activation of an ADE mailbox from 01.04.2025 . New entries from 01.01.2025 require address details upon registration.
=> CEIDG (Central Business Register): Existing entries made before December 31, 2024 will activate the address no later than October 1, 2026. Changes made after July 1, 2025 require immediate registration.
=> From 01.01.2025 , the obligation will also apply to professions of public trust (e.g. lawyers, notaries) and selected non-public institutions (e.g. private universities).
Until December 31, 2025, public authorities can deliver documents via ePUAP if no ADE mailbox exists (Art. 155 para. 2, ISAP). Delivery is carried out via Poczta Polska (PURDE – public registered e-delivery service) or qualified providers such as EuroCert , Envelo , or ComCERT (Gov.pl list). PURDE (electronic delivery) differs from PUH (hybrid delivery: paper → scan), which is not available to private companies.
Electronic delivery in Poland is based on eIDAS 2.0 and the European Digital Identity Wallet (EUDI Wallet).
Comparison: e-Doręczenia and German systems
| aspect | Poland (e-Doręczenia) | Germany (De-Mail) |
| delivery | ADE mailbox | De-Mail with return receipt |
| identity | Zaufany profile or eIDAS signature | Online ID function (nPA-eID) |
| Legal consequence | Delivery deemed to have occurred from availability | Deemed delivery upon confirmation |
| adoption | Obligation for companies | Low usage in Germany |
Practical example: Registration
In 2025, a German company in Poland registered an ADE mailbox via Biznes.gov.pl in an average of 48 hours. Verification of a qualified signature was required. Due to a lack of Polish language skills, a local service provider was engaged.
Technical requirements
Electronic delivery in Poland requires a qualified electronic signature or a Zaufany profile (comparable to an online ID function ). Registration is done via Biznes.gov.pl , and the API documentation is available at https://www.gov.pl/web/e-doreczenia/api . Costs: Poczta Polska charges PLN 5.30 net per PURDE delivery; communication with authorities is free of charge (Art. 52 para. 3, ISAP). Qualified electronic signature providers such as EuroCert charge PLN 50–300 annually; PURDE is exempt from VAT.
Challenges in integration
e-Doręczenia 's API into its ERP software, supported by a local service provider.
Legal risks
The deemed service provision carries risks. A German company paid a fine of PLN 50,000 in 2024 for a missed tax assessment. Data protection breaches, such as unauthorized access, lead to GDPR fines (e.g., PLN 100,000, Poland, 2023).
Common mistakes made by foreign companies
| Mistake | Consequence | Solution |
| No monitoring | Missed deadlines | Daily check |
| Lack of language skills | Incorrect processing | Local service providers |
| Weak security | GDPR penalties | Two-factor authentication |
Tips for minimizing risk
=> Daily monitoring of the ADE mailbox .
=> Training in legal and technical requirements.
=> Local service providers for language barriers.
=> Two-factor authentication.
Advantages of e-Doręczenia
Electronic delivery in Poland saves costs, speeds up communication, and promotes sustainability. A logistics company in Warsaw reduced the processing time for customs documents from two weeks to two days.
Implementation guide: 6 steps to an ADE mailbox
1) Preparation : Obtain a qualified electronic signature or Zaufany profile .
2) Application : an ADE mailbox via Biznes.gov.pl (duration: approx. 48 hours).
3) Administrator : Appoint the responsible person.
4) Activation : Set up your mailbox.
5) Integration : Connecting the API to ERP systems ( API documentation ).
6) Monitoring : Ensure daily checks.
Timeline : Registration (Jan. 2025) → Activation (by Apr. 2025 for KRS) → Monitoring (ongoing).
Polish-German Glossary
| Polish term | German term | Description | source |
| Addresses do doręczeń elektronicznych (ADE) | Electronic delivery address / ADE mailbox | Official address for electronic deliveries | Gov.pl |
| Zaufany profile | Trustworthy profile | Electronic identity (only with PESEL) | Gov.pl |
| Poczta Polska PURDE | Public registered e-delivery service | Electronic delivery by Poczta Polska | Gov.pl |
| PUH (Przesyłka hybrydowa) | Hybrid delivery | Paper documents will be scanned, not for private companies. | Gov.pl |
| QVDe (Kwalifikowany dostawca usług zaufania) | Qualified trust service providers | E.g. EuroCert , Envelo , ComCERT | Gov.pl |
| ePUAP | Electronic platform for public services | Platform for government communication | Gov.pl |
| mObywatel | Mobile app for digital identity | App for digital services, to be linked with e-Doręczenia in the future | Gov.pl |
| API e-Doręczenia | API for e-Doręczenia | Technical interface for system integration | https://www.gov.pl/web/e-doreczenia/api |
Frequently Asked Questions
Who needs to use e-Doręczenia?
Legal entities in the KRS (from 01.04.2025), public trust professions and private universities (from 01.01.2025) and CEIDG (no later than 01.10.2026).
What happens if a deadline is missed?
Missed deadlines prevent legal remedies or lead to penalties. Daily monitoring is crucial.
How secure is electronic delivery in Poland?
It complies with eIDAS 2.0 with encryption. Companies must supplement this with their own security measures.
Summary
e-Doręczenia is revolutionizing electronic delivery in Poland, with deadlines starting on January 1, 2025 (public trust professions), April 1, 2025 (KRS), and October 1, 2026 (CEIDG). eIDAS 2.0 and the EUDI wallet promote digitalization. Companies mitigate risks through monitoring and training.
Should you have any questions regarding electronic delivery in Poland (e-Doręczenia), you can contact us by email at kontakt@kancelaria-pozniak.pl or by phone at +48 665 246 969 .